Scan to Print prints labels for orders with a simple scan of a barcode. If you pick, pack, and then assign shipping parameters to your orders, Scan to Print allows you to weigh packages and print labels in quick succession!
Before you begin, here is what you need:
Install ShipStation Connect and sign in (if not already installed and running).
Connected Label printer
A barcode Scanner
Packing slips with a Scan to View or an order number barcode
A USB scale or preconfigured order weightsSet Up USB Scale
If using a balance-funded postage provider, auto-funding MUST be enabled.V3 Add Funds and Auto-funding
Watch the tutorial video or skip ahead to the step-by-step instructions.
This video guides you through the steps of using ShipStation's Scan to Print feature for the first time.
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Click Other Actions, then Scan to Print.
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Select a printer from the drop-down. If you are are using a scale, select it from the drop-down menu.
These selections will be saved when you next open this menu.
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Scan a barcode for an order. This will bring up the order shipment details.
The weight from your attached USB scale will update automatically. If you turn off Use Scale, it will use the preconfigured weights.
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Click Purchase and Print Label or press P on your keyboard to purchase and print a label.
Tip
You can also use the Barcode Scan Action Report to scan this action.
Notes on Scan to Print
Before scanning and printing, orders must have the following information:
A Ship From Location
Shipping Service
Package Type
Currently, Scan To Print requires a rate for it to generate a label, thus carriers that don't return rates will not work with Scan to Print.
If any of these fields are missing or invalid, click View Order Details or Edit Order to edit them.
If you scan the packing slip for an order that has already had a label generated, you can print the existing label by pressing P or scanning the Purchase and Print Label barcode.
If the order weight is 0 but the service/package combination allows it (e.g. flat rate), the rate will be displayed in orange.
If the carrier returns an error (e.g., "the shipment weight is too heavy for a xyz service"), you'll need to edit the order details and re-enter Scan to Print mode.