Explains ShipStation's Scan to Print feature, how to use it, and additional need-to-know information.
Scan to Print prints labels for orders with a simple scan of a barcode. If you pick, pack, and assign shipping parameters to your orders, Scan to Print allows you to weigh packages and print labels in quick succession!
ShipStation V3 has enhanced the Scan to Print feature to include product verification! The Scan to Verify & Print feature allows you to scan your product barcodes and ensure each shipment includes all the correct products before you ship it.
Check out our Scan to Verify & Print article for details on how this works in ShipStation V3.
Before you begin, here is what you need:
Install ShipStation Connect and sign in (if not already installed and running).
Connected label printer.
A barcode scanner.
Packing slips with a Scan to View Barcode or an order number barcode.
Preconfigured shipment weights or a USB scale.
If using a balance-funded postage provider, auto-funding MUST be enabled.
Watch the tutorial video or skip ahead to the step-by-step instructions.
This video guides you through the steps to use ShipStation's Scan to Print feature for the first time.
To use the Scan to Print feature, do the following:
Click Other Actions, then Scan to Print.
Select a printer from the Select a printer drop-down.
If you are are using a scale, also select it from the Select a scale drop-down.
ShipStation will save these selections for you going forward.
Scan a packing slip barcode for an order. This will open the order's shipment details.
The weight from your attached USB scale will update automatically. To use your preconfigured weights instead, turn off the Use Scale toggle.
Click Purchase and Print Label or use the P hotkey on your keyboard to purchase and print a label.
Use the Barcode Scan Action Report to scan the print action instead of using your mouse or a hotkey!
ShipStation will immediately be ready for you to scan your next packing slip barcode.
Repeat steps 4 and 5 to continue scanning through your printed packing slips and creating and printing labels for the associated shipments.
Once you are done scanning and printing, click the X icon to close the Scan to Print screen.
A Ship From Location
If any of these fields are missing or invalid, click View Order Details or Edit Order to edit them.
Currently, Scan To Print requires a rate to generate a label, thus carriers that don't return rates will not work with Scan to Print.
If you scan the packing slip for an order that has already had a label generated, you can print the existing label by pressing P or scanning the Purchase and Print Label barcode.
If the order weight is 0 but the service/package combination allows it (like flat rate services), the rate will be displayed in orange.
If the carrier returns an error (for example, "the shipment weight is too heavy for xyz service"), you'll need to edit the order details and re-enter Scan to Print mode.