ShipStation Connect is a downloaded application that passes print jobs from your ShipStation account to your printer hardware. Think of it as the bridge between ShipStation's web app and your printer workstations.
You are not required to use ShipStation Connect to print your documents from ShipStation, but it does make your printing process more efficient and versatile.
With ShipStation Connect, you can:
Use fewer clicks to print labels and other documents.
Print documents (labels, packing slips, etc) from any computer on any network to the printer workstation with ShipStation Connect installed.
Print documents remotely using ShipStation Mobile.
Share printers and scales with all users on your ShipStation account.
Disable printers you do not wish to appear for users on your account.
Manage printer workstation and device names separately from your OS device preferences so devices can have custom names within ShipStation.
Pull shipment weights from USB scales with a single mouse click or barcode scan.
Assign a default printer for each document type so ShipStation automatically prints the document to the assigned printer, skipping the printer selection process.
Track the print status of packing slips and labels per shipment using Smart Document Tracking.
To use ShipStation Connect, you'll need to install it on your printer workstation(s) and then register it using your ShipStation username and password.
Once registered, you then manage your device settings in ShipStation directly. Follow the procedures below to get ShipStation Connect installed and running on your printer workstation.
You can install ShipStation Connect on either a MacOS or Windows workstation. Click the section below for your operating system instructions.
Install ShipStation Connect only on your Printer Workstation(s). Any computer that does not have a printer connected, even if you use it for ShipStation, does not need to have ShipStation Connect installed.
Click Install ShipStation Connect for Mac to begin downloading the installer.
This can take a few minutes depending on your internet speed.
Open the downloaded file and drag the ShipStation Connect icon into the Applications folder.
Once complete, you can eject the ShipStation Connect Install disk image and move the downloaded installer to the trash.
Click Install ShipStation Connect for Windows.
Click Install in the Application Install window that appears.
This will begin the download, which can take a few minutes depending on your internet speed.
Once successfully installed, you may delete the downloaded installer .exe file.
For Windows users: ShipStation Connect should automatically launch once the installer has completed.
For Mac users: Open ShipStation Connect from your Applications folder.
Click Yes when prompted to launch ShipStation Connect automatically when logging in to your computer.
Enter the ShipStation username and password you use as the ShipStation admin when prompted for a username and password.
If you have multiple admin users, choose the username you want to use to administer ShipStation Connect settings in the future.
When you are logged into ShipStation with this username, you will have access to rename, disable, and share printers with other users, even if you are logged into ShipStation on a computer that is not the printer workstation.
Click Register This Computer.
Click Go to ShipStation to get back to ShipStation.
This will automatically close the ShipStation Connect window, but the app will still be running in the background.
ShipStation Connect is now ready to start sending print jobs to your printer(s)!
The ShipStation Connect settings allow you to name your workstations and devices, disable access to printers you do not want to use with ShipStation, and share printers with other users on your ShipStation account.
To access the ShipStation Connect settings:
If you are logged into ShipStation with the same username and password used to register ShipStation Connect, you will see a list of available workstations and printers you can then modify.
If you do not see a list with your workstation or active printers, check the following:
Confirm ShipStation Connect is running.
On a Mac, the ShipStation Connect icon, ,will be in the top right menu bar of your screen. In Windows, the ShipStation Connect icon, , will be in your System Tray in the bottom right toolbar.
Confirm you are accessing this screen while logged into ShipStation with the same username used to register ShipStation Connect.
To modify the name of a workstation or device displayed in ShipStation:
Hover your mouse over the name of the workstation or device.
Click the pencil icon to edit.
Enter the new name.
Click the green checkmark to save your changes.
The display names set here will be what all users see when selecting a workstation and a printer during the print process.
Setting a printer to Disabled prevents the printer from appearing in the available printers list when you are logged in under the same username used to register ShipStation Connect. It also prevents the disabled printers from being selected as default printers for any document type.
Setting a scale to Disabled stops ShipStation from accessing that scale to weigh shipments.
If you have multiple users configured in your ShipStation account, you will want to make sure they have access to the proper printers for the documents they need to print.
Setting a printer to Shared makes the printer visible and available to other users on your ShipStation account, no matter where they are or what workstation they are logged into.
Setting a scale to Shared makes the scale available to all users so they can pull weights into ShipStation for the shipments they are working on.
If you deactivate ShipStation Connect on your printer workstation(s), your device names and your Shared/Disabled statuses will be reset the next time you register ShipStation Connect. Should you deactivate ShipStation Connect on any workstation, be sure to reselect your Shared and Disabled options in your ShipStation Connect settings.