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Square Online Store

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ShipStation Content Team

Updated

Square Online Store is both a website creator and an ecommerce platform. ShipStation connects with your Square Online Store so you can manage orders and create shipping labels.

Learn more about selling online with Square Online Store.

Square Requirements

Connection Requirements:

  • An active account with Square

  • Your Square login username and password

Not Supported in ShipStation Legacy

If you can’t see the option to connect Square, it’s most likely because you are in ShipStation Legacy. You may only connect Square in the current version of ShipStation, so this is a good time to try it out.

If you go back to Legacy, your Square store will still function like any other store. Only the capability to connect is affected. Everything else about the integration should work the same in both versions.

Order Import Requirements:

  • The order cannot be a Pick Up order from Square. These orders will not import into ShipStation and must instead be marked as picked up in Square.

Connect a Square Online Store to ShipStation

To connect your Square store to ShipStation:

  1. Go to Account Settings.

    sssettings.png

  2. Select Selling Channels from the sidebar, then choose Store Setup.

    Settings page selections, with outline marking the Selling Channels Store Setup option.

  3. Click Connect a Store or Marketplace.

    Store Setup Settings, box highlights Connect a Store or Marketplace button.

  4. Select Square.

    Square logo on square tile button that reads, "Connect"

  5. Click Connect.

  6. Log in to your Square account to authorize access for ShipStation.

After you've completed the connection steps, the store's Settings page will open. You can adjust your store-specific settings like branding and customer notifications, if you wish. Or click Save to close.

Available Features for Square

The ShipStation integration with Square supports the following standard features:

Key: Green checkmark. Supported feature. Yes. = Supported; Red X mark. Unsupported feature. No. = Not Supported; Grey dash icon. Not applicable. = Does Not Apply

Feature

Supported?

Custom Statuses

Red X mark. Unsupported feature. No.

Customer Emails

Green checkmark. Supported feature. Yes.

Customer Phone Numbers

Green checkmark. Supported feature. Yes.

Requested Service

Green checkmark. Supported feature. Yes.

Payment Method

Green checkmark. Supported feature. Yes.

Discounts

Green checkmark. Supported feature. Yes.

Identifies Gift Orders

Red X mark. Unsupported feature. No.

Internal Notes

Red X mark. Unsupported feature. No.

Notes from Buyer

Green checkmark. Supported feature. Yes.

Order Weight

Green checkmark. Supported feature. Yes.

Item Weight

Green checkmark. Supported feature. Yes.

Item Images

Green checkmark. Supported feature. Yes.

Item Options

Red X mark. Unsupported feature. No.

Item Warehouse Location

Red X mark. Unsupported feature. No.

Order Status Mapping

ShipStation Status

Square Status

Awaiting Payment

Open

Awaiting Shipment

Completed, Proposed, Reserved, or Prepared

Shipped

Completed

Cancelled

Cancelled

On Hold

Not Supported

Data Sent with Shipment Notification

This table indicates which data ShipStation sends to Square with the marketplace shipment notification:

Field

Sent to Marketplace?

Status Update

Green checkmark. Supported feature. Yes.

Tracking Number

Green checkmark. Supported feature. Yes.

Carrier

Green checkmark. Supported feature. Yes.

Service

Red X mark. Unsupported feature. No.

Carrier Fee

Red X mark. Unsupported feature. No.

Note to Buyer

Red X mark. Unsupported feature. No.

Item Information

Red X mark. Unsupported feature. No.
Status UpdateTracking NumberCarrierServiceCarrier Fee

The shipment update ShipStation sends to the selling channel will include any Notes to Buyer set on the order in ShipStation.

Item Information

Additional Features for Square

The ShipStation integration with Square allows for this additional feature:

Feature

Description

Only Import Shipments

If you have 10 or more locations configured for your Square account, enable this setting to import only orders marked as a shipment from Square.

Square divides the concept of fulfillments into three categories:

  • shipment: The order needs a label to ship

  • delivery: Order marked for delivery; no shipping needed

  • pickup: Order marked for pickup; no shipping needed

This setting stops non-shippable orders from importing into ShipStation to help avoid import throttling (which can prevent any orders from importing).

Go to Settings > Selling Channels > Store Setup, click on the action Actions menu menu, then click Edit Square Settings.

If a store allows custom statuses, this means you define that statuses your orders use in your selling channel. In most cases, if you have custom statuses you'll need to define which ShipStation statuses each custom order status corresponds to.

ShipStation will import the customer's email address with the order data and can send shipment confirmation and delivery emails to that email address (configured in your Store settings).

ShipStation will import the customer phone number with the order data.

ShipStation will import the shipping method chosen by the customer during their store checkout.

ShipStation will import the payment method used to pay for the order.

ShipStation will import discount and coupon information for the order.

ShipStation can determine if an order is a gift from the order data sent by the store.

ShipStation will import internal notes or order activity from the store into the ShipStation Internal Notes field.

ShipStation will import notes provided by the customer when they made their purchase.

ShipStation will import the total order weight from the store.

ShipStation will import the weight for each line item in the order.

ShipStation will import an image URL for each line item in the order. These images will appear as thumbnails in your Order Details and can be included in email notifications and packing slips.

ShipStation will import item options (such as color or size) for each line item in the order. This data will appear in your Order Details and can be included in customer emails and packing slips.

ShipStation will import a product stock location for each line item in the order.

Status UpdateTracking NumberCarrierServiceCarrier Fee

The shipment update ShipStation sends to the selling channel will include any Notes to Buyer set on the order in ShipStation.

Item Information

Square Integration Notes

  • Pickup Orders from Square do not import into ShipStation currently. You must mark such orders as picked up in Square.

  • Square Online Stores will only accept a single shipment notification from ShipStation.

    This means if you split orders into multiple shipments, ShipStation will only send the tracking/fulfillment details to Square for the final shipment on the order.

  • Only a single Square store can be connected to a ShipStation account.

If a store allows custom statuses, this means you define that statuses your orders use in your selling channel. In most cases, if you have custom statuses you'll need to define which ShipStation statuses each custom order status corresponds to.

ShipStation will import the customer's email address with the order data and can send shipment confirmation and delivery emails to that email address (configured in your Store settings).

ShipStation will import the customer phone number with the order data.

ShipStation will import the shipping method chosen by the customer during their store checkout.

ShipStation will import the payment method used to pay for the order.

ShipStation will import discount and coupon information for the order.

ShipStation can determine if an order is a gift from the order data sent by the store.

ShipStation will import internal notes or order activity from the store into the ShipStation Internal Notes field.

ShipStation will import notes provided by the customer when they made their purchase.

ShipStation will import the total order weight from the store.

ShipStation will import the weight for each line item in the order.

ShipStation will import an image URL for each line item in the order. These images will appear as thumbnails in your Order Details and can be included in email notifications and packing slips.

ShipStation will import item options (such as color or size) for each line item in the order. This data will appear in your Order Details and can be included in customer emails and packing slips.

ShipStation will import a product stock location for each line item in the order.

Status UpdateTracking NumberCarrierServiceCarrier Fee

The shipment update ShipStation sends to the selling channel will include any Notes to Buyer set on the order in ShipStation.

Item Information

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