How to void labels, how refunds work (where applicable), how voiding affects order and shipment statuses in ShipStation, and important notes about voiding.
You may need to void a label if, for example, order was cancelled or a label was created by mistake. The process is similar for any label, but the refund process may differ depending on the carrier.
Be aware that some carriers do not allow voiding labels in ShipStation directly, and some carriers do not support voiding labels at all. In these cases, contact your carrier directly for assistance with your account.
When possible, we have listed when this limitation exists on each carrier's integration support page in ShipStation's Integrations Help Guide.
Refunds are provided by the postage provider that you purchase the label from.
There are two ways in ShipStation to void a label.
For individual labels, you can void from the Order Details screen. From the Shipment Grid you can select one or multiple labels to void at once.
Click an order number to open the Order Details screen.
In the Shipments panel, click the Void button.
Click Next to confirm.
The prompt will update you on the success of the refund request.
Click Finish to close the pop-up.
Select the shipment(s) you want to void.
Click the Void Shipments button.
Click the Next button to request the refund.
After doing so, ShipStation will let you know if the void and refund request was successful.
Voided shipments will appear with a strikethrough in your Shipments grid. Click the Voided status in the left-hand sidebar to view all voided shipments.
Refunds are issued by the postage provider!
Please contact your carrier or postage provider directly to inquire about the status of refunds, determine why a void request was unsuccessful, or ask questions about your postage billing history.
The process of refunding the label will have requirements or restrictions based on the carrier the label was originally purchased from.
To qualify for electronic reimbursement:
The shipment must not have been scanned by USPS.
The refund must be requested within a certain number of days after generating the label:
Stamps.com = 28 days
Endicia = 30 days
Express 1 = 10 days
Once you click Next, ShipStation will submit the refund request and you will see a status message on whether it was accepted or denied. If the request was successful, the shipments will be voided and the order will be returned to the Awaiting Shipment status in the Orders tab.
For Stamps.com, the refund will be credited to your postage account within three to four weeks of the request.
If you use ShipStation to void a USPS label that has already been scanned, your request will be ignored by USPS and you will NOT receive a refund. Also, the order WILL NOT return to Awaiting Shipment in ShipStation if an error is returned by the carrier.
Errors are generally returned by the carrier when the label has passed the void deadline or the shipment was already delivered to its final destination.
Post-billed carrier accounts, like UPS and FedEx, do not charge for shipping labels that are not used and scanned by those carriers.
Voiding a label for a post-billed carrier may not be necessary, though you may still wish to void the shipment as it will set the order back to the Awaiting Shipment status where you can then create a new label when needed. This will also help with the accuracy of your reporting.
Order statuses need to be manually updated on your selling channel if you void an order's shipment and want it to override the Selling Channel's status of Shipped/Completed (or whatever your particular selling channel's status happens to be).
If you create a new label for that order, you may need to update your selling channel manually with the new tracking information as some selling channels do not allow ShipStation to override tracking information via their API.
Refunds are done by the postage provider that you purchase the label from.
USPS labels: To qualify for electronic reimbursement, the shipment cannot have been scanned by USPS and the refund request must be made within the following time frames from the date of label purchase:
Stamps.com: 28 days
Endicia: 30 days
Express1 = 10 days
If you use ShipStation to void a USPS label that has already been scanned, your request will be ignored by USPS and you will NOT receive a refund.
When voiding UPS from ShipStation labels, the label fee will be instantly refunded to your ShipStation Carrier Services balance.
Post-billed accounts, like UPS and FedEx don't charge for labels that you don't use. However, we recommend you still void the label if you plan to create a new one, so that the shipment record contains the correct items and your reporting will be accurate.
Labels, fulfillments, returns, and voided labels all count towards your account shipment limit. Read our article How are Shipments Calculated? to learn more.