Whether an order was cancelled or a label was created by mistake, the label will need to be voided. The process is similar for any order, but refunds will be different based on the shipping carrier.
Select the shipment(s) you want to void.
Click the Void Shipments button.
Click the Next button to request the refund. After doing so, ShipStation will let you know if the void and refund request was successful.
Voided shipments will appear with a strikethrough in your Shipments grid. Click the Voided status in the left-hand sidebar to view all voided shipments.
Please contact your carrier directly to inquire about the status of refunds, determine why a void request was unsuccessful, or ask questions about your postage billing history.
The process of refunding the label will have requirements or restrictions based on the carrier the label was originally purchased from.
To qualify for electronic reimbursement:
The shipment must not have been scanned by USPS.
The refund must be requested within a certain number of days after generating the label:
Stamps.com = 28 days
Endicia = 30 days
Express 1 = 10 days
Once you click Next the refund request will be submitted, and you will see a status message on whether it was accepted or denied. If the request was successful, the shipments will be voided and the order will be returned to the Awaiting Shipment status in the Orders tab.
For Stamps.com, the refund will be credited to your postage account within three to four weeks of the request.
If you use ShipStation to void a USPS label that has already been scanned, your request will be ignored by USPS and you will NOT receive a refund. Also, the order WILL NOT return to Awaiting Shipment in ShipStation if an error is returned by the carrier. Errors are generally returned by the carrier when the label has passed the void deadline or the shipment was already delivered to its final destination.
Since both UPS and FedEx are post-billed accounts, you won't be charged for shipping labels that are not used and scanned by those carriers. Voiding a shipment that uses one of these two services may not be necessary, though you may still wish to void the shipment since it will set the order back to the Awaiting Shipment status. Voiding these labels will restore the shipment to your shipment limit count. It is a good idea to void these labels if you are coming close to your subscription plan's limit.
Order statuses need to be manually updated on your selling channel if you void an order's shipment and want it to override the Selling Channel's status of Shipped/Completed (or whatever your particular selling channel's status happens to be).
If you re-ship that order, you may need to update your selling channel manually with the new tracking information as some selling channels do not allow ShipStation to override tracking information via their API.
Not all labels can be voided! Some postage providers do not allow voiding labels in ShipStation, and some providers do not support voiding labels at all. In these cases, contact your postage provider directly for assistance with your account.
When possible, we have listed when this limitation exists on each carrier's integration support page in ShipStation's Integrations Help Guide.
Refunds are provided by the postage provider that you purchase the label from, not by ShipStation.
USPS labels: To qualify for electronic reimbursement, the shipment cannot have been scanned by USPS and the refund request must be made within the following time frames from the date of label purchase:
Stamps.com: 28 days
Endicia: 30 days
Express1 = 10 days
If you use ShipStation to void a USPS label that has already been scanned, your request will be ignored by USPS and you will NOT receive a refund.
UPS and FedEx labels: Since both UPS and FedEx are post-billed accounts, you won't be charged for labels that you don't use. However, we recommend you still void the label if you plan to create a new one, so that the shipment record contains the correct items and your reporting will be accurate.