Export Shipment Records

How to export shipment records from the Shipments tab based on displayed columns.

ShipStation allows you to export your shipment data as a CSV-formatted file. You can export a report for either the shipment records or the line items contained in your shipment records. View the export field lists for each option in the Create Custom Export formats section below.

  • Export Shipments: When you select to export shipment, the report will list each unique shipment on its own row of the report and will not include product-specific information.

  • Export Shipment Line Items: When you select to export shipment line items, the report will list each unique product in an order on its own row. A multi-product shipment will include multiple rows.

You can export shipment data from any Shipped section on the Shipments tab or when you're viewing a batch in the Batches section of the Shipments tab.

The data in the CSV file will either be based on the current view on the Shipments grid or you can create a custom export format.

When exporting the current view from the Shipments grid, ShipStation will export a report with the same columns and field names as they appear in your Shipments grid.

A custom export format allows you to choose which fields you want to export in your report and what sequence the fields appear in your report. You can even rename the fields so the columns in the report have custom names. Save as many custom export formats as you need!

Export Shipment Data to CSV

Create Custom Export Format

To create a custom export from the Shipments tab:

  1. Select the shipment(s) you want to export, or use filters to build a list of all the shipments you want to export.

  2. Click Export Shipments.

    V3 Shipments grid shows selected shipments. Red box highlights the Export Shipments button in the Action bar.
  3. Click the Create a New Format button.

    V3__SHP__ExportPU__CreateNew__MRK.png
  4. Name the export format.

    V3__SHP__ExportPU__NewFormat__name__MRK.png
  5. Add the fields you want included on the export.

    To do this, select the field and click the right arrow button V3_ICON_ExportFormat_RightArrow.png. To remove, select the field and click the left arrow button V3_ICON_ExportFormat_LeftArrow.png.

    V3__SHP__ExportPU__NewFormat__arrows__MRK.png
  6. Optional Step: Rename the column header on the exported CSV file by clicking the edit icon next to the field name.

    V3__SHP__ExportPU__NewFormat__Edit__MRK.png
  7. Click Save Export Format when you're done.

    ShipStation will save the export format to your account for you to reuse in the future.

Shipment Record Exports Legacy Layout

If you are using ShipStation's Legacy Layout, follow the instructions below to export shipment information.

Custom Shipment Reports

You can build custom shipments reports that export only the fields you specify.

Access the export options for shipments in the Shipments tab under the Export menu.

Shipments tab highlighted with arrow pointing to Export drop-down menu options: Shipped Orders and Shipped Line Items.

There are two options for shipment export reports:

  • Shipped Orders Export

  • Shipped Items Export

The difference between the two export options has to do with what fields are available to each. Only the Line Items option provides item-specific fields like Item Name or SKU.

At this time, there is not a way to combine these two types of reports in ShipStation. However, you can export both types of reports and then merge them yourself in your spreadsheet program.

Create a Custom Export Report

Exports are available on the Orders and Shipments tabs and can be customized to pull the specific data you need from ShipStation into a CSV-formatted file.