Filter Orders

Updated August 19, 2025 03:02

How to filter orders in ShipStation using the filter bar or store settings.

Filters allow you to view orders that match only your selected criteria, like Deliver By Date, Destination, Tag, Store, and many others. Combine filters for a powerful way to quickly view priority orders or orders that need special attention.

Usable Results from Filter Criterion

Each criterion must be met for the filter to show the order. Because of this, we recommend you keep the number of criteria low as you add them. The lower the number of criteria to be met, the more likely you will filter usable results.

Order Filter Options

Filtering makes it easy to customize your order view. Review the table below to see all filter options and how they can help refine your results.

Glossary

Amount Paid: Filter by the total payment amount for the order.
Assigned To: View orders assigned to a specific user.
Batch: Filter orders grouped into a specific batch.
Carrier: View orders by selected shipping carrier.
Carrier Fee: Filter by the shipping fee charged by the carrier.
City: Filter orders by the recipient’s city.
Company: View orders associated with a company name.
Confirmation: Filter by delivery confirmation type (e.g., signature required).
Country: View orders by the recipient’s country.
Created Date: Filter orders based on when they were created.
Customs Forms: Show orders that include customs declarations.
Delivery Notification: Filter by whether delivery notifications were sent.
End of Day Form: View orders tied to End of Day (EDI) forms.
Forms: Filter by other shipping forms tied to the order.
Insurance: View orders with or without added insurance.
Insurance Fee: Filter by the cost of shipping insurance.
Label Created: Show orders where a shipping label has been created.
Label Printed: Filter by whether the label has been printed.
Marketplace Notified: Show orders where the marketplace has been updated.
Order #: Search or filter by a specific order number.
Order Date: Filter orders by the original order date.
Package: Filter by package type used for shipping.
Packing Slip Printed: View orders with packing slips that have been printed.
Paid Date: Filter orders by the date payment was received.
Postal Code: View orders by the recipient’s postal or ZIP code.
Provider: Filter by the service provider connected to the order.
Quantity: Show orders based on item quantity.
Rate: Filter by the selected shipping rate.
Rate Shopper: View orders with rates compared across carriers.
Recipient: Filter orders by the recipient’s name.
Scan to Verify: Show orders verified using the scan-to-verify process.
Service: Filter by the shipping service level (e.g., Priority, Ground).
Ship Date: View orders scheduled to ship on a specific date.
Ship From: Filter by the warehouse or location shipping the order.
Shipment #: Filter by the shipment number associated with the order.
Shipment Notification: Show orders with shipment notifications sent.
Shipping Account: View orders tied to a specific shipping account
Shipping Paid: Filter by the amount of shipping paid by the customer.
Source: Show orders by their selling source (e.g., Shopify, eBay).
State: Filter orders by the recipient’s state or region.
Store: View orders by connected store or marketplace.
Tax Paid: Filter by the amount of tax collected.
Tracking #: Search or filter by a tracking number.
Weight: Filter orders by total shipment weight.

Apply and Save a Filter

There are two ways to use filters in ShipStation. You can apply filters directly in the Orders grid for an immediate view, or you can save a set of filters to reuse later in the Orders grid or with automation rules.

Apply Filters in the Orders Grid

You can save this filtered view in two ways: Saved Filters or Saved Views.

Click Custom View - Click to Save to save these filtered views if you find you use a filter or combination of filters frequently.

This saved filter view appears as a new tab and always shows the count for how many orders meet the filtered criteria. You can have an unlimited number of saved custom views.

Review the Create Custom View article for further details.

ShipStation orders grid - selects destination filter and chooses International. Saves the filter as a custom view

Filter Limitations

All filter fields have a character limit of 2,000.
Filtering by Item SKU: Item SKU as a filtering criterion applies to both orders containing just the Item SKU and orders containing the Item SKU and other line items. However, when you use Item SKU as an Automation Rule criterion, the rule will only apply to orders containing a single line item.