Details about using UPS from ShipStation: Requirements, how to connect, available features, and other notes.
ShipStation Carrier Services now includes the option to ship with UPS!
UPS from ShipStation services offers discounts of up to 50% off UPS® Ground shipments, up to 66% for UPS 2nd Day Air® service, up to 65% for UPS Next Day Air® service, and up to 76% off International services on eligible packages.
Once you've added UPS from ShipStation to your account, any labels you create using these services will use your Stamps.com account balance.
Connection Requirements:
Complete your Stamps.com account setup in ShipStation.
Label Requirements:
UPS requires a Ship From Company Name.
Other Requirements:
Printed Commercial Invoices Required for International Shipments
For international shipments using UPS via ShipStation, you must print a physical commercial invoice and include it with your shipment (ShipStation recommends you include 3 copies of the commercial invoice with the parcel). Electronic submission is not yet available.
To add UPS from ShipStation services, you only need to set up your billing for ShipStation Carrier Services. UPS services will then automatically be enabled and become available for your shipments.
To set up your ShipStation Carrier Services billing:
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Click the Set up carriers button.
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Enter your billing details for the account and agree to terms and conditions.
If you have your own Stamps.com account that you have not yet connected to ShipStation, you can select the option to use your own Stamps.com account during the setup process. In this case, you would not need to enter additional billing details.
This billing method will apply funds to the one balance used to purchase labels through ShipStation Carrier Services. Charges to add funds to the balance will appear on your credit card reports with the description “STAMPS."
UPS from ShipStation supports the following standard features:
UPS from ShipStation allows for the following additional features:
Feature |
Description |
|---|---|
Schedule a Pickup in ShipStation |
Go to the Shipments tab and choose the Carrier Pickups option in the left-hand sidebar to schedule a one-time pickup directly in ShipStation. UPS will charge a fee for each scheduled pickup. Fees vary based on pickup type and frequency. |
Bill Taxes and Duties to Payor of Shipping Charges options |
UPS allows you to request that the payor of the shipping charges be contacted for taxes and duties instead of the recipient. This will appear as an adjustment on your Stamps.com account. |
Saturday Delivery |
Enable this option to allow for package delivery on Saturdays. See the UPS page on Saturday Delivery for more information and restrictions. |
As a Stamps and One Balance user, we've made it easier to access the Stamps.com reports and view any post-billing adjustments and the reasoning behind them. Now instead of needing to open a new browser, log in to Stamps.com, and find your way to the reports, a View Reports link in ShipStation takes you directly to them.
UPS uses dimensional weight (DIM) when calculating rates. UPS may adjust label fees even after shipment if the label does not reflect accurate weight or dimensions. These adjustments will automatically be deducted from your ShipStation Carrier Services balance.
Be sure to always include the dimensions of the shipment as well as weight so you are billed correctly when you create the label.
It is the shipper's responsibility to enter an accurate dimension into ShipStation before creating the label for the shipment!
Packages with an actual weight of more than 150 pounds, or that exceed 108 inches in length, or exceed a total of 165 inches in length plus girth [(2 x width) + (2 x height)] combined, as measured to determine their billable weight, are not accepted for transportation.
If UPS finds packages that exceed these limits in the UPS system, the shipments are subject to additional charges. UPS reserves the right in its sole and unlimited discretion to return such packages to the shipper at the shipper’s expense.
Refer to the UPS Tariff/Terms and Conditions of Service – United States for more information.
The over maximum limit surcharge is $920.00 per package. Refer to the UPS Daily Rate and Service Guide for the most up to date information.
"Canada" Residential Surcharges
The adjustment type "not previously billed CANADA residential delivery surcharge” is a generic surcharge name for all international shipments, not just to Canada.
You can now access your adjustment reports from within ShipStation.
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Click the Settings gear icon
. in the ShipStation Carrier Services row, next to Balance and Add Funds
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Select Account Settings.
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In Stamps, click the Reports tab at the top and then on the left-hand side of the page, click the Balances tab.
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At the top left, change the report type to Transactions.
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Find the date of the transaction to view any corresponding adjustments.
Click on the Adjustment ID link to see the details of the fund adjustment.
If you are certain you entered the correct values, you may dispute the adjustments.
To get the information you'll need to provide to ShipStation:
Click the Adjustment in your Stamps.com transaction report.
Copy the tracking number and make note of the associated ship date.
Repeat step 2 for each shipment with an adjustment you wish to dispute.
Compare the details for the shipment with the shipment record in ShipStation.
Once you have this information, please contact ShipStation Support and provide the details for each shipment you wish to dispute: tracking number(s), adjustment amounts(s), and any other details about the shipment that may be relevant to the shipment or adjustment.
A Negative Balance Must Be Resolved Before Creating More Labels
If the adjustment has resulted in a negative postage balance, you will not be able to create labels in ShipStation until you add funds to your balance.
If refunds are due to your account, they will be applied automatically to your ShipStation postage balance.
ShipStation manages all insurance claims for shipments sent with UPS from ShipStation. Do not contact UPS support to file a claim.
To file a claim for a lost or damaged shipment:
Click this link to access the claim form: SHIPSTATION UPS CLAIMS FORM.
Fill in all the required fields and submit the form when complete.
Important
Claims will only be accepted within 60 days of the scheduled delivery date.
To avoid any delays in processing your claim, please provide all the required information and include photos of the damaged items (if applicable).
Claims with a partially filled claims form cannot be processed. If there is an issue with your submitted claims form, you will be notified via email.
Claims can take up to 3 weeks to be processed.
If you shipped using Next Day Air on a Friday to receive Saturday Delivery, you must have selected the Saturday Delivery option for the order or the next true business day will be Monday and will still fall under the Service Guarantee set by UPS. Learn more about Saturday delivery with ShipStation's blog post.
If a claim is denied, you may appeal by submitting a new claim with new or updated information.
UPS COVID-Related Service Updates!
Shipments shipped on or after April 5, 2021 with the following services are now eligible for Guaranteed Service Refunds (GSR):
UPS Next Day Air®
Early UPS Next Day Air®
UPS Next Day Air Saver® UPS
UPS Worldwide Express NA1®
UPS Worldwide Express Plus®
UPS Worldwide Express®
UPS Worldwide Express Saver®
UPS Worldwide Saver
UPS Worldwide Express Freight® Midday
UPS Worldwide Express Freight®
Guaranteed Service Refunds (GSR) is still suspended for all other services. Learn more about the UPS Service Guarantee.
On April 5th, 2020, UPS implemented a temporary surcharge on international shipments from the United States to selected countries. Please review the UPS Rate Change page for details.
For additional COVID-related updates for UPS services, please review the UPS Service Alerts page or ShipStation's Covid-19 Resource Hub.
ShipStation offers the ability to schedule one-time UPS pickups directly in ShipStation.
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Choose the Carrier Pickups option in the left-hand sidebar.
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Select UPS from the Schedule a Pickup drop-down menu.
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Fill in the times and pickup location. The pickup window must be at least a 2 hour window (ie. 2pm - 4pm CST).
When you schedule your first pickup, create a Pickup Contact.
Click Schedule a Pickup.
A UPS One Balance shipment can be returned to sender. To reroute or redirect an in-transit UPS Shipment, click this link: ShipStation's UPS One Balance Form.
Select the option to Reroute my UPS from ShipStation package and fill in the required information.
This is not a guaranteed service, so It is important to file this claim as soon as possible. UPS cannot intercept a delivered shipment.
UPS offers a Guaranteed Service Refund for all packages not delivered by the date and time indicated for delivery when the shipment was processed. UPS will either credit or refund the transportation charges for each such shipment to the payer only. Learn more about the UPS Service Guarantee.
To put in a GSR request for UPS from ShipStation shipments, please fill out our Guaranteed Service Request form.
UPS from ShipStation does not support third-party billing.
All international shipments must include 3 printed commercial invoices. Review the International Shipping With ShipStation article for more details about Commercial Invoices.
If the item is insured for more than $1,000.00, you should also print 2 copies of the High-Value Package Documents.
You cannot void a UPS-from-ShipStation label once it has been scanned by UPS or if you do not use the label within 30 days. If you attempt to do so, ShipStation will give the error "The shipment was not voided."
UPS from ShipStation does not currently provide free shipping supplies.
UPS® Standard shipments to Canada incur a Brokerage Fee.
You cannot ship Dangerous Goods (a.k.a. HAZMAT) using UPS from ShipStation. Any attempt to ship Dangerous Goods (a.k.a. HAZMAT) may get you banned from using UPS from ShipStation.
You cannot ship alcohol with UPS from ShipStation. You must use your own UPS account.
Here are some common issues, potential causes, and troubleshooting tips.
Issue |
How to troubleshoot or resolve |
|---|---|
Error Message: There was an issue with the request to the module. ExternalClientError: Missing or Invalid CompanyName |
Verify a match between the names appearing in the Company and Ship From Location fields for your UPS ShipStation Carrier Services page. Contact ShipStation support if the problem persists. |
Error Message: Missing or invalid ship from StateProvinceCode |
If shipping to or from an address in the UK, try substituting the state or province for a two-letter code as found on this United Kingdom (GB) State/Province Table. For example, use JJ instead of Edinburgh. |