Use Shipping Presets – ShipStation

This article defines shipping presets, how to create and manage them, and how to apply them to orders.

This article contains:

What are shipping presets?
Create and Manage Presets
Apply Presets to Orders

Shipping presets allow you to set various shipping configurations in advance and apply them quickly through the Presets menu or using Hotkeys.

A preset can contain the following settings:

Ship From Location
Shipping Service
Package Type
Confirmation
Insurance
Weight
Size (package dimensions)

Set as few or as many as you need in each preset, and assign a Hotkey combination to each preset if desired.

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Create & Manage Presets

To create a new preset, follow the steps below:

Go to the Orders grid and select an order.
Click Apply Preset in the Shipping section of the sidebar and choose Manage Presets.

If you do not see the sidebar, ensure that the Show Sidebar option is ticked on the Order Grid.
Click + Add a Preset in the Presets pop-up.
Tick the checkbox next to each preset option you wish to set and assign the preset values.
Give the preset a name (required) and assign a hotkey shortcut (optional).

Use Barcodes to Apply Presets

If you assign Hotkeys to your presets, you can print the Hotkeys as barcodes so they can be scanned and quickly applied to orders. Just click Print Hotkeys and Barcodes in the Manage Presets screen to print the barcode sheet.
Save your preset when finished.

Edit or Delete a Preset

Open the Manage Presets pop-up.
Select the Edit or Delete option.
If editing, make your preset changes and save.

Apply a Preset

You can manually apply a shipping preset to orders either individually or in bulk.

Apply Individually

Select the order you wish to apply the preset to.
Click Apply Preset in the Shipping Sidebar, or press the Hotkey combination on your keyboard.
Select the preset you'd like to apply.

ShipStation will apply all the settings from the preset to the shipment. When possible, ShipStation will also automatically return the rate for the shipment.

Apply To Multiple Orders

Select the orders you wish to apply the preset to in the Orders grid.

Click the Preset drop-down from the Shipping Sidebar:

Or, preset the Hotkey combination on your keyboard.
Select the preset you wish to apply.
Click either Update Selection or Apply Preset.

ShipStation will apply the preset settings to the orders and automatically return rates when possible.

Scan Barcodes in Place of Using Hotkeys

If you use a barcode scanner in your shipping workflow, try printing your preset Hotkeys as barcodes. This allows you to scan the barcode instead of using your keyboard to apply presets more quickly.

You can print a sheet of your presets as barcodes by clicking Print Hotkeys & Barcodes to PDF in the Manage Presets window.

Notes About Presets

Hotkeys: If you have assigned a hotkey to a preset, you can use the hotkey to apply presets either individually or in bulk.
You cannot currently use automation to apply presets.

For more information on using automation to configure shipping options, review our Automation articles.