Label creation is a major proponent of what ShipStation does. This article goes over how to create a single label, multiple labels, and what happens when you create a label.
You can create a label for an order from the Order Grid, Order Details screen, or from the Rate Calculator.
Now that your orders are in ShipStation, it's time to ship them. This video shows how to configure your shipments and create labels with your connected carrier account.
Click Create Label to begin.
ShipStation will open the Cost Summary screen to view the rate and make any necessary changes (if Quickship is enabled, ShipStation will skip this screen).
If you are using a postage provider with a balance and the balance is not sufficient for the cost of the label(s), you will be prompted to add funds here.
Click Create Label and ShipStation will request the label from the carrier.
Once the label generates, a pop-up will display your print methods:
Via ShipStation Connect.
View it from your browser, then print.
Download the PDF to your device, then print.
Select one of these options to view and print out the shipping label.
Need to print a label without an order? Use the Rate Calculator.
If some of your orders require multiple boxes to ship, ShipStation includes the ability to create multi-package shipments with the following carriers:
To see how to create multiple labels for a single order using USPS services, review the Split an Order article.
To create a multi-package shipment:
Find the order for which you need to ship multiple packages and view it in the Order Details screen or the Shipping Sidebar.
Choose a service from a supported carrier.
Once the carrier is selected, you should see a "+" icon to the right of the Package drop-down menu.
Click the + icon.
A new window will open to allow you to add packages to the shipment. Any relevant weight and dimension details from the Order Details or Order Sidebar will be transferred into the first package of the Ship Multiple Packages pop-up.
To add more packages, simply click Add a Package.
Repeat the process of adding packages until you’ve created all the component packages needed for the shipment.
The weights you enter for each package will automatically add together when you view the order on the Order Detail screen or in the Order Sidebar.
The labels for multiple packages will print the same way they do for any other shipment, only there will be more of them. Each individual package will have its own tracking number and label, but there will be a master tracking number that will track the combination of packages. The master tracking number will be sent to your marketplace and customer and will appear in the tracking column of your Shipments tab.
You may wish to send an additional e-mail to your customers with the individual tracking numbers, but that's up to you to do outside of ShipStation.
In the V3 version of ShipStation, the batch feature has been greatly expanded to provide more flexibility. In V3 you can have an unlimited number of batches, set custom names, assign them to specific users, and more.
You can create multiple labels at once using a process called Batching. A Batch is a a collection of orders you want to process together and can it can be an efficient way to organize your workflow.
Currently, each user can have up to five open batches at a time. These appear on the bottom left of your ShipStation Orders window, and the open batch number will also display in the Open Batch column of your Orders tab. Once a batch has been processed, you can then view specific batch information in Shipments > Batches.
Keep in mind that batches are user specific, meaning while other users can view orders that are in another user's batch, only the user who created the batch can edit the batch or process it.
There are two ways to create a batch. One is to click +Create a New Batch in the left-hand sidebar.
The other is to select orders from the Order Grid and select Add to Batch from the right-hand sidebar. In the drop-down menu select Create New Batch.
There are two ways to add an order to a batch:
Drag and drop the orders from the Order Grid to the batch area in the bottom left corner of the screen.
As noted above, select the desired orders and choose Add to Batch, then select the Batch number you want to add those orders to.
ShipStation will save you from any duplicate shipments by only allowing an order to be in one batch at a time. If you attempt to add an order to a batch but the order is already in another batch (including another user's batch), ShipStation will prompt you to move the order.
Processing a batch simply means to create the labels for all of the orders contained in the batch.
When you are ready to create the labels for a batch, do the following:
Select the batch number from the sidebar in the Orders tab.
You should then see all orders contained in the batch in the Orders grid.
Click the Process Batch button.
A screen will then display the batch’s progress. You can close this window and the batch will continue to process in the background.
When the batch is finished processing, a pop-up will appear with your available options.
From here you can print labels, packing slips, and other documents.
If you are not ready to print, close this window. You can print at any time from the Label Queue by selecting the shipments from the Batches screen in the Shipments tab.
You can mark a batch as printed, add notes, or archive the batch in the Batches screen.
The best practice when using batches is to use the Process Batch button. If you instead select the orders within a batch and click Create Labels, this will cause ShipStation to auto-create a new batch with these orders and then process within this new batch.
When this occurs, you may see the orders remain in your previously created batch, even though their status has changed to Shipped. If this happens, simply cancel the open batch, and select the new batch from your Label Queue or Shipments > Batches window to print the labels.
The Cost Summary screen displays the postage details for the label(s) you are about to create. It also allows you modify the shipment date and to determine how much postage you want to purchase (if using a pay-on-create carrier).
When adding funds to a carrier balance, you must add at least enough for the cost of the selected labels.
For USPS labels, the minimum amount of postage you can purchase at one time is $10.
The Cost Summary screen will appear if any of the following apply:
If you have selected a postage provider that charges for labels upon creation, your postage balance is not sufficient to cover the full cost, and you do not have auto-funding enabled.
If you do not have Quickship enabled.
If you are creating labels from a batch or creating labels for multiple orders at once. The label batch cost summary differs slightly from the standard Cost Summary screen.
When you are satisfied with your cost review, click the Create Label(s) button to proceed.
Creating a label triggers the following processes:
ShipStation requests the label from the appropriate postage provider. The provider sends a PDF of the label back to ShipStation.
ShipStation updates the order to Shipped.
ShipStation sends a shipment notification to the selling channel associated with the order.
ShipStation sends a shipment notification email to the customer, if you have set the store to do so. This option is disabled by default. Review the Customer Notifications article for details.
Some carriers have limitations for their labels, including character limits and support for label messages. For details, review the article for your specific carrier on our Integrations Help Guide.
ShipStation does not create international return labels.
Automatically sending a notification to the selling channel is the default behavior for ShipStation. You can prevent the marketplace notification on a per order basis or change the default notification behavior in the Store's Notification Settings. Review the Marketplace Notifications article for details.
Once the label(s) have been created, you can review them in the Shipments Tab.
Each item in the Shipments grid indicates a label you have created for an order.
To view a label, click an order to open up the Order Details and then click the Labels button in the Shipments section.
Or, select orders from the Shipments Grid and click Print in the Action bar, then select Labels from the drop-down menu.
You will see the Print Label pop-up screen.
To view the label, choose Preview in Browser.
Every label created in ShipStation is stored in our system for 180 days.
If you ever need documentation of a label you created through ShipStation (to file an insurance claim, for example), contact our support team and include an order number and/or tracking number. We will respond with a copy of your transaction details.